If rejected, the letter will include the reason for rejection and instructions to resolve the issue. ![]() The email will contain information about whether the letter is accepted or rejected. An email is sent once the letter is processed (an FSD ticket is created when the letter has been reviewed). Once the letter is received, it is opened and sent forward for processing. Q: Should entities expect an email or a letter that confirms receipt?Ī: There is no email to confirm receipt of the letter. Entities must submit the notarized letter within 30 days of registering in SAM. Q: When should the notarized letter be sent – simultaneously with electronic submittal or after CAGE code is received?Ī: Entities can submit at any time – they do not need to wait to clear CAGE. Questions regarding the submission of notarized letters: A graphic with this information is also available ( click here to view graphic). CLICK HERE for a spreadsheet with each state’s requirements. The type of stamp or seal required on notarized documents varies from state to state. Double check the DUNS Number for accuracy against your SAM registration. Include all nine digits of your DUNS Number. Take the extra time to ensure all information is accurate and complete or you will be required to submit another hard copy notarized letter. Double check that the appointed Entity Administrator’s email address and phone number, as well as the entity physical address, match the information contained in the SAM registration. Your letter must indicate one or the other. The template directs you to select one of two choices for who can administer your account, either self administration confirmation or third party agent designation. Failure to include a statement clarifying your account administration preference.Review the applicable instructions for domestic entities or international entities to ensure you select the appropriate template.Ģ.Complete all sections of the template to avoid these main causes of rejection : Use one of the templates provided in this FAQ. ![]() ![]() SAM Notarized letter requirement – Q&A from GSA GSA recommends the following to entities submitting notarized letters:ġ.
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